Introduction
In professional communication, saying “as soon as possible” can sometimes sound too abrupt, overly urgent, or lacking refinement—especially in formal emails or business correspondence. Whether you’re writing to a client, supervisor, or colleague, choosing a more polished alternative helps you maintain respect while communicating urgency clearly. Using formal substitutes also shows emotional intelligence, professionalism, and awareness of workplace etiquette.
In this guide, you’ll discover 35+ formal, business-friendly alternatives that express urgency without sounding pushy or informal. Each option works for emails, reports, requests, follow-ups, and project communication. These refined expressions help you strike the perfect balance between clarity and courtesy—ensuring your message is both effective and considerate.
Let’s explore the best professional phrases you can use instead of “as soon as possible.”
35+ Formal Ways to Say “As Soon As Possible”
1. At your earliest convenience
A polite, respectful request.
Example: Please review the attached document at your earliest convenience.
2. At your earliest availability
Perfect for scheduling and follow-up tasks.
Example: Kindly provide an update at your earliest availability.
3. At your earliest opportunity
Formal and commonly used in business writing.
Example: Please get back to me at your earliest opportunity.
4. At your earliest possible convenience
Adds slight urgency while staying polished.
Example: Kindly revert at your earliest possible convenience.
5. At your soonest convenience
Smooth and natural alternative.
Example: Please submit the file at your soonest convenience.
6. At your first opportunity
Ideal for time-sensitive matters.
Example: Kindly process the request at your first opportunity.
7. As soon as you are able
Gentle and respectful.
Example: Please respond as soon as you are able.
8. As soon as it is feasible
More technical and practical.
Example: Kindly complete the update as soon as it is feasible.
9. As soon as is practical
Perfect for operational contexts.
Example: Please proceed as soon as is practical.
10. As soon as circumstances permit
Professional and considerate.
Example: Kindly approve the request as soon as circumstances permit.
11. At the earliest time possible
Clear and formal.
Example: Please share the report at the earliest time possible.
12. When you have a moment
Softens urgency politely.
Example: Kindly review this when you have a moment.
13. When it is convenient for you
Shows respect for the recipient’s priorities.
Example: Please reply when it is convenient for you.
14. When your schedule allows
Professional and courteous.
Example: Kindly update me when your schedule allows.
15. At the next available opportunity
Useful for scheduling actions.
Example: Please arrange this at the next available opportunity.
16. At the earliest juncture
Formal and refined.
Example: Kindly contact us at the earliest juncture.
17. With all due promptness
Very formal; often used in legal/business settings.
Example: Please complete the document with all due promptness.
18. At the most immediate opportunity
Slightly urgent but professional.
Example: Kindly review this at the most immediate opportunity.
19. When possible, kindly prioritize this
Respectful but clear.
Example: When possible, kindly prioritize the attached request.
20. As promptly as you are able
A polished, gentle urgency.
Example: Please revert as promptly as you are able.
21. As promptly as feasible
Great for workflow or project management.
Example: Kindly handle this as promptly as feasible.
22. As quickly as reasonably possible
Urgent yet respectful.
Example: Please finish the assessment as quickly as reasonably possible.
23. When time permits
Perfect for non-urgent tasks.
Example: Kindly look into this when time permits.
24. At the earliest moment you can
Direct but formal.
Example: Please respond at the earliest moment you can.
25. At the soonest appropriate time
Useful for sensitive matters.
Example: Kindly proceed at the soonest appropriate time.
26. At the first reasonable opportunity
Urgent but balanced.
Example: Please update me at the first reasonable opportunity.
27. With your earliest attention
Strong yet professional.
Example: We appreciate your earliest attention to this issue.
28. With priority when possible
Soft version of “urgent.”
Example: Kindly handle this with priority when possible.
29. At the earliest feasible moment
Practical and formal.
Example: Please send the details at the earliest feasible moment.
30. With due urgency
Highly formal; suitable for business requests.
Example: Kindly process the payment with due urgency.
31. Whenever feasible, please expedite
Formal and action-driven.
Example: Whenever feasible, please expedite the approval.
32. At your next earliest availability
Emphasizes scheduling.
Example: Please schedule the review at your next earliest availability.
33. When you are available to do so
Respectful and polite.
Example: Kindly review the file when you are available to do so.
34. As soon as it can be arranged
Great for meetings or tasks.
Example: Please finalize the meeting as soon as it can be arranged.
35. At the earliest moment practical
Balanced and formal.
Example: Kindly provide feedback at the earliest moment practical.
36. When you find a suitable moment
Soft, human, and still formal.
Example: Please review the proposal when you find a suitable moment.
Conclusion
Using formal alternatives to “as soon as possible” helps you communicate urgency with professionalism, clarity, and respect. These refined expressions ensure your message comes across as thoughtful and well-considered—not rushed or demanding. Whether you’re contacting clients, writing internal emails, or following up on important tasks, these alternatives help you maintain a polished tone while still conveying the importance of timely action. Choose the option that best fits your context, and elevate the quality of your professional communication effortlessly.
