Introduction
The phrase “at your earliest convenience” is widely used in professional emails to request someone to take action politely and respectfully. While effective, repeating it can make your messages feel repetitive. Using varied alternatives can make your communication sound more polished, professional, and considerate.
What Does “At Your Earliest Convenience” Mean?
The phrase politely asks someone to take action as soon as possible without sounding demanding. It conveys respect for the recipient’s time while expressing urgency in a professional manner.
When to Use Alternatives
Alternatives are useful in:
- Business emails
- Client communications
- Formal letters and memos
- Requests for approvals or responses
Using varied phrasing keeps your tone fresh, courteous, and professional.
Is “At Your Earliest Convenience” Professional?
Yes, it is highly professional. However, alternatives allow you to adjust the tone for formality, friendliness, or urgency, making your messages more versatile and polished.
35+ Polite Synonyms for “At Your Earliest Convenience”
1. At your convenience
Tone: Polite-formal
“Please review the report at your convenience.”
Explanation: Simple and professional.
2. At a time that suits you
Tone: Professional-friendly
“Kindly respond at a time that suits you.”
Explanation: Polished and flexible.
3. When you have a moment
Tone: Friendly-professional
“Please let me know your thoughts when you have a moment.”
Explanation: Polite and approachable.
4. As soon as you are able
Tone: Formal
“Kindly provide feedback as soon as you are able.”
Explanation: Polite urgency without pressure.
5. At a convenient time for you
Tone: Formal
“Please review the attached documents at a convenient time for you.”
Explanation: Professional and considerate.
6. At a time of your choosing
Tone: Polite
“Please complete the form at a time of your choosing.”
Explanation: Offers flexibility to the recipient.
7. When it is convenient
Tone: Professional
“Please submit the files when it is convenient for you.”
Explanation: Neutral and courteous.
8. When you have time
Tone: Friendly-professional
“Please review the proposal when you have time.”
Explanation: Casual yet polite.
9. At your earliest opportunity
Tone: Formal
“Kindly respond at your earliest opportunity.”
Explanation: Slightly more urgent, still polite.
10. When feasible
Tone: Formal
“Please provide your feedback when feasible.”
Explanation: Professional and concise.
11. At a time convenient for you
Tone: Formal
“Please complete the review at a time convenient for you.”
Explanation: Professional and polished.
12. At your preferred time
Tone: Polite
“Kindly schedule the meeting at your preferred time.”
Explanation: Flexible and considerate.
13. At your leisure
Tone: Formal-friendly
“Please read through the notes at your leisure.”
Explanation: Polite, relaxed, and non-urgent.
14. When you find it convenient
Tone: Professional
“Please provide the signed document when you find it convenient.”
Explanation: Polished and courteous.
15. At a time that works best for you
Tone: Professional
“Kindly review the proposal at a time that works best for you.”
Explanation: Professional and accommodating.
16. At the earliest suitable time
Tone: Formal
“Please approve the request at the earliest suitable time.”
Explanation: Polite urgency without pressure.
17. Whenever convenient
Tone: Polite
“Please respond whenever convenient.”
Explanation: Friendly and flexible.
18. When you’re able
Tone: Friendly-professional
“Kindly provide feedback when you’re able.”
Explanation: Casual yet polite.
19. At a mutually convenient time
Tone: Formal
“Let’s arrange a call at a mutually convenient time.”
Explanation: Professional and collaborative.
20. When convenient for you
Tone: Professional
“Please submit the documents when convenient for you.”
Explanation: Polished and considerate.
21. At your earliest discretion
Tone: Formal
“Please respond at your earliest discretion.”
Explanation: Professional and respectful.
22. At a time most suitable for you
Tone: Formal
“Please complete the review at a time most suitable for you.”
Explanation: Professional and courteous.
23. When it suits you best
Tone: Polite
“Kindly provide your input when it suits you best.”
Explanation: Friendly and flexible.
24. At your earliest possible convenience
Tone: Formal
“Please approve the request at your earliest possible convenience.”
Explanation: Professional, slightly more urgent.
25. At a time agreeable to you
Tone: Formal
“Please submit your response at a time agreeable to you.”
Explanation: Professional and respectful.
26. When it works for you
Tone: Friendly-professional
“Please schedule the call when it works for you.”
Explanation: Polite and approachable.
27. At a time suitable to your schedule
Tone: Formal
“Please complete the task at a time suitable to your schedule.”
Explanation: Polished and professional.
28. Whenever you’re ready
Tone: Friendly
“Kindly submit the report whenever you’re ready.”
Explanation: Casual yet polite.
29. At a time that is convenient for your schedule
Tone: Formal
“Please review the proposal at a time that is convenient for your schedule.”
Explanation: Professional and accommodating.
30. At a suitable opportunity
Tone: Formal
“Kindly respond at a suitable opportunity.”
Explanation: Polished and respectful.
31. When you deem appropriate
Tone: Formal
“Please provide feedback when you deem appropriate.”
Explanation: Professional and courteous.
32. At a moment that works for you
Tone: Friendly-professional
“Please submit the forms at a moment that works for you.”
Explanation: Polite and flexible.
33. At your convenience, if possible
Tone: Formal-friendly
“Kindly review the documents at your convenience, if possible.”
Explanation: Polite with gentle urgency.
34. As soon as feasible
Tone: Formal
“Please respond as soon as feasible.”
Explanation: Professional and slightly urgent.
35. When you have a free moment
Tone: Friendly-professional
“Kindly provide your feedback when you have a free moment.”
Explanation: Casual, polite, and approachable.
36. At a time that fits your schedule
Tone: Professional
“Please let me know your thoughts at a time that fits your schedule.”
Explanation: Flexible and professional.
Conclusion
Using alternatives to “at your earliest convenience” ensures your professional communications remain polite, respectful, and versatile. By tailoring the phrasing to formality, urgency, and audience, you maintain professionalism while showing consideration for the recipient’s time.
