Introduction
In professional communication—whether you’re sending an email, notifying a client, or updating a colleague—the phrase “just so you know” is often used to share important information or clarify something in advance. While it’s helpful, it can sometimes sound casual or too direct for formal business settings. That’s why having polished, professional alternatives is essential.
Using clear and respectful wording not only strengthens your message but also shows courtesy, awareness, and professionalism. Whether you’re providing an update, flagging helpful details, or preparing someone ahead of time, these alternatives help you sound confident and considerate.
Below are 30+ professional ways to say “just so you know”, each crafted to fit workplace emails, reports, and conversations. Every phrase includes meaning and tone, making it easy to choose the one that fits your context perfectly.
30+ Professional Ways to Say “Just So You Know”
1. For your awareness
Tone: Formal
Meaning: Sharing information to keep them informed.
2. For your reference
Tone: Professional
Meaning: Provides helpful details that may be useful later.
3. I wanted to bring this to your attention
Tone: Respectful
Meaning: Highlights something important they should notice.
4. Please note
Tone: Direct but polite
Meaning: Indicates information that is important to remember.
5. Kindly be informed
Tone: Formal & courteous
Meaning: A refined way to provide an update or detail.
6. For your information
Tone: Standard professional
Meaning: Shares relevant information without urgency.
7. I’d like to make you aware
Tone: Clear & considerate
Meaning: Ensures the receiver understands new info.
8. As a quick update
Tone: Professional & friendly
Meaning: Provides brief, relevant information.
9. Just to keep you in the loop
Tone: Professional-casual
Meaning: Ensures they are updated on ongoing matters.
10. I wanted to let you know
Tone: Polite
Meaning: Shares details in a soft, respectful manner.
11. As an FYI
Tone: Neutral
Meaning: Suitable for internal communications.
12. So you’re aware
Tone: Clear and direct
Meaning: Ensures the recipient understands the context.
13. As a reminder
Tone: Professional
Meaning: Points out something previously mentioned.
14. In case it’s helpful
Tone: Supportive
Meaning: Shares information intended to assist.
15. In case you weren’t aware
Tone: Polite
Meaning: Gently mentions something the recipient may have missed.
16–30: More Professional Alternatives
16. You may find this useful
Tone: Helpful
Meaning: Provides supportive information.
17. This is for your consideration
Tone: Formal
Meaning: Offers details to guide decision-making.
18. Just to clarify
Tone: Neutral
Meaning: Provides detail for accuracy.
19. I’d like to highlight that
Tone: Professional
Meaning: Emphasizes a key point.
20. This may be important to note
Tone: Professional
Meaning: Signals relevance or importance.
21. I wanted to make a quick note that
Tone: Friendly-professional
Meaning: Shares gentle updates or context.
22. Allow me to point out
Tone: Formal
Meaning: Highlights necessary information.
23. You might want to be aware that
Tone: Polite
Meaning: Suggests awareness for their benefit.
24. Please be advised
Tone: Highly formal
Meaning: Used for official notices or warnings.
25. It’s worth mentioning that
Tone: Neutral-professional
Meaning: Adds relevant insight without pressure.
26. Just as a heads-up
Tone: Professional-casual
Meaning: Prepares someone for what’s coming.
27. I thought it would be helpful to share
Tone: Supportive
Meaning: Offers information intended to assist.
28. You may want to take note of this
Tone: Polite & directive
Meaning: Encourages attention to important info.
29. I’m sharing this for visibility
Tone: Modern professional
Meaning: Common in corporate and project management.
30. I’m sharing this to keep you informed
Tone: Professional & clear
Meaning: Ensures consistent communication.
31. Here’s something you should be aware of
Tone: Direct but respectful
Meaning: Draws attention to important context.
32. I wanted to share this information with you
Tone: Polite & neutral
Meaning: A gentle and professional update.
33. Thought it might be helpful for you to know
Tone: Friendly & considerate
Meaning: Shares info meant to assist decision-making.
Conclusion
Using professional alternatives to “just so you know” elevates your communication and ensures your emails sound polished, respectful, and clear. Whether you’re offering updates, highlighting important details, or sharing helpful context, these phrases help you communicate with confidence and professionalism. Choose the option that best fits your tone, your audience, and the level of formality required—ensuring every message you send feels intentional and well-crafted.
