Introduction
“Please be advised” is a common phrase in professional emails, especially in formal or corporate communication. While it’s clear and direct, it can sometimes sound stiff, impersonal, or even slightly authoritative if overused. In modern workplace writing, tone matters just as much as clarity. Choosing a more polite or conversational alternative can make your message feel warmer, more respectful, and easier to receive without losing professionalism.
Whether you’re sharing an update, flagging important information, or gently guiding someone’s attention, using thoughtful alternatives helps build rapport and improves communication effectiveness. Below are 35+ polite ways to say “please be advised” in an email, with meanings, tones, and examples for different professional contexts.
What Does “Please Be Advised” Mean?
“Please be advised” is used to introduce information the reader should know or keep in mind. It often precedes announcements, updates, instructions, or changes. The tone is typically formal and neutral, but it can feel distant or authoritative in casual or collaborative environments.
When to Use Polite Alternatives
Polite alternatives are especially useful when:
- Writing to clients, managers, or external partners
- Sharing updates that don’t require immediate action
- Maintaining a friendly, cooperative tone
- Communicating in modern or people-first workplaces
Example:
Please be advised that the office will be closed tomorrow.
A softer alternative can sound more considerate and approachable.
Section 3: Is “Please Be Advised” Polite or Professional?
Yes, it’s professional—but very formal. In many cases, especially internal emails, a gentler phrase sounds more natural and respectful. Polite alternatives reduce stiffness and help your message feel more human.
35+ Polite Ways to Say “Please Be Advised”
1. Please note
Meaning: Draws attention to information
Tone: Professional
Example: Please note that the deadline has changed.
Explanation: Simple and widely accepted
2. Kindly note
Meaning: Polite emphasis
Tone: Formal
Example: Kindly note the updated schedule below.
Explanation: Slightly softer than “please”
3. For your information
Meaning: Informational notice
Tone: Neutral
Example: For your information, the meeting has been rescheduled.
Explanation: Non-demanding
4. Just to let you know
Meaning: Casual update
Tone: Friendly
Example: Just to let you know, the files have been uploaded.
Explanation: Conversational and warm
5. We would like to inform you that
Meaning: Formal notification
Tone: Professional
Example: We would like to inform you that our office hours have changed.
Explanation: Polite and clear
6. Please be aware that
Meaning: Awareness notice
Tone: Professional
Example: Please be aware that access may be limited today.
Explanation: Gentler alternative
7. We’d like to bring to your attention
Meaning: Highlights importance
Tone: Professional
Example: We’d like to bring to your attention the updated policy.
Explanation: Respectful and formal
8. Just a quick heads-up
Meaning: Advance notice
Tone: Casual-professional
Example: Just a quick heads-up—the system will be down tonight.
Explanation: Friendly and modern
9. For awareness
Meaning: Informational sharing
Tone: Professional
Example: For awareness, the timeline has been revised.
Explanation: Common in corporate emails
10. Please keep in mind that
Meaning: Gentle reminder
Tone: Polite
Example: Please keep in mind that approvals may take up to 48 hours.
Explanation: Soft and considerate
11. We’d like to let you know
Meaning: Informal notification
Tone: Friendly-professional
Example: We’d like to let you know that your request has been approved.
Explanation: Warm and positive
12. Just sharing that
Meaning: Casual information
Tone: Friendly
Example: Just sharing that the report is now final.
Explanation: Relaxed tone
13. Please take note of
Meaning: Direct attention
Tone: Professional
Example: Please take note of the updated guidelines.
Explanation: Slightly formal but polite
14. We wish to inform you
Meaning: Formal update
Tone: Formal
Example: We wish to inform you of the upcoming changes.
Explanation: Suitable for official emails
15. As a reminder
Meaning: Reminder notice
Tone: Polite
Example: As a reminder, the deadline is Friday.
Explanation: Gentle and clear
16. Please be informed that
Meaning: Formal notice
Tone: Professional
Example: Please be informed that processing times may vary.
Explanation: Traditional corporate phrasing
17. We wanted to let you know
Meaning: Friendly update
Tone: Warm
Example: We wanted to let you know that your request is in progress.
Explanation: Human and approachable
18. Kindly be aware
Meaning: Polite warning or notice
Tone: Formal
Example: Kindly be aware of the revised policy.
Explanation: Respectful and clear
19. This is to inform you that
Meaning: Official update
Tone: Formal
Example: This is to inform you that the event has been postponed.
Explanation: Common in formal notices
20. Just flagging that
Meaning: Light emphasis
Tone: Casual-professional
Example: Just flagging that the document has been updated.
Explanation: Modern and friendly
21. Please be advised accordingly
Meaning: Formal guidance
Tone: Formal
Example: Please be advised accordingly.
Explanation: Best for legal or official contexts
22. We’d like to share that
Meaning: Informational sharing
Tone: Friendly-professional
Example: We’d like to share that the project is now complete.
Explanation: Warm and inclusive
23. Please consider that
Meaning: Gentle notice
Tone: Polite
Example: Please consider that timelines may shift.
Explanation: Thoughtful and soft
24. We’d appreciate you noting that
Meaning: Polite attention request
Tone: Professional
Example: We’d appreciate you noting that the process has changed.
Explanation: Courteous phrasing
25. For reference
Meaning: Background information
Tone: Neutral
Example: For reference, the policy is attached below.
Explanation: Useful and non-pushy
26. Please be mindful that
Meaning: Gentle caution
Tone: Polite
Example: Please be mindful that responses may be delayed.
Explanation: Considerate tone
27. Just a note to say
Meaning: Casual update
Tone: Friendly
Example: Just a note to say the issue has been resolved.
Explanation: Relaxed and human
28. We’d like to highlight that
Meaning: Emphasizes importance
Tone: Professional
Example: We’d like to highlight that attendance is mandatory.
Explanation: Clear and respectful
29. Please note the following
Meaning: Introduces information
Tone: Professional
Example: Please note the following changes.
Explanation: Concise and standard
30. We’d like to make you aware that
Meaning: Awareness notice
Tone: Professional
Example: We’d like to make you aware that support hours have changed.
Explanation: Polite and formal
31. Kindly be advised that
Meaning: Formal notice
Tone: Formal
Example: Kindly be advised that processing may take longer than usual.
Explanation: Traditional business tone
32. Just letting you know that
Meaning: Casual update
Tone: Friendly
Example: Just letting you know that your order has shipped.
Explanation: Approachable and warm
33. Please be aware of the following
Meaning: Attention to details
Tone: Professional
Example: Please be aware of the following requirements.
Explanation: Clear and polite
34. We’d like to point out that
Meaning: Draws attention
Tone: Professional
Example: We’d like to point out that this applies to all teams.
Explanation: Respectful emphasis
35. For your awareness and reference
Meaning: Informational notice
Tone: Professional
Example: For your awareness and reference, the document is attached.
Explanation: Polished and courteous
Conclusion
While “please be advised” is professional, it doesn’t always match today’s more human, collaborative communication style. These 35+ polite alternatives help you deliver information clearly while sounding warmer, more respectful, and more approachable. Choosing the right phrase can strengthen relationships and make your emails more effective and pleasant to read.
