Introduction
Clear and courteous communication is essential in professional settings, especially when sharing important information. The phrase “please be informed” is widely used in business emails, announcements, and formal notices. However, it can sometimes sound stiff, impersonal, or overly authoritative particularly in modern workplace communication.
Using polite alternatives helps your message feel more respectful, collaborative, and reader-friendly while still maintaining clarity and professionalism. Whether you’re updating colleagues, notifying clients, or providing official information, choosing the right phrasing can improve tone and strengthen professional relationships.
What Does “Please Be Informed” Mean?
“Please be informed” is a formal phrase used to notify someone of important information, updates, or changes.
Tone: Formal, directive
Common use: Announcements, policies, instructions, updates
When Should You Use Polite Alternatives?
- Business and corporate emails
- Client communications
- Internal announcements
- Customer service updates
- HR or administrative notices
Is “Please Be Informed” Polite or Professional?
It is professional, but alternatives often sound more courteous, conversational, and modern, making them better suited for today’s workplace communication.
35+ Polite Ways to Say “Please Be Informed”
1. Please note
Meaning: Draws attention to important information
Tone: Polite, professional
Example: Please note that the deadline has been extended.
Why it works: Clear, concise, and widely accepted.
2. Kindly note
Meaning: Polite way to highlight information
Tone: Courteous, formal
Example: Kindly note the revised meeting time below.
Why it works: Adds a respectful touch.
3. Please be advised
Meaning: Formal notification of information
Tone: Professional, authoritative
Example: Please be advised that the office will be closed tomorrow.
Why it works: Suitable for official notices.
4. Kindly be advised
Meaning: Polite form of “be advised”
Tone: Formal, courteous
Example: Kindly be advised of the updated policy.
Why it works: Softer than “please be informed.”
5. We would like to inform you
Meaning: Friendly way to share information
Tone: Polite, professional
Example: We would like to inform you of the schedule change.
Why it works: Sounds considerate and inclusive.
6. This is to inform you
Meaning: Direct information sharing
Tone: Neutral, professional
Example: This is to inform you that your request has been approved.
Why it works: Clear and formal.
7. We wish to inform you
Meaning: Polite announcement
Tone: Formal, respectful
Example: We wish to inform you of the upcoming maintenance.
Why it works: Slightly warmer than direct statements.
8. For your information
Meaning: Shares information without instruction
Tone: Neutral, polite
Example: For your information, the meeting has been rescheduled.
Why it works: Informative without sounding commanding.
9. Please be aware
Meaning: Alerts the reader to important details
Tone: Professional
Example: Please be aware of the new safety guidelines.
Why it works: Clear and courteous.
10. Kindly be aware
Meaning: Polite reminder
Tone: Formal
Example: Kindly be aware that processing may take up to five days.
Why it works: Respectful and calm.
11. We would like to notify you
Meaning: Formal notification
Tone: Professional
Example: We would like to notify you of a system update.
Why it works: Suitable for official messages.
12. Please be notified
Meaning: Formal alert
Tone: Formal
Example: Please be notified that access will be restricted.
Why it works: Clear and authoritative.
13. Kindly be informed
Meaning: Polite version of the original phrase
Tone: Formal, courteous
Example: Kindly be informed that the policy has changed.
Why it works: Softer than “please be informed.”
14. We would like to bring to your attention
Meaning: Highlights important information
Tone: Professional
Example: We would like to bring to your attention the updated guidelines.
Why it works: Polite and widely accepted.
15. Please take note
Meaning: Gentle instruction
Tone: Professional
Example: Please take note of the revised deadline.
Why it works: Friendly yet clear.
16. We would like to make you aware
Meaning: Informative and considerate
Tone: Polite
Example: We would like to make you aware of this change.
Why it works: Non-directive tone.
17. Please note the following
Meaning: Introduces details
Tone: Professional
Example: Please note the following updates below.
Why it works: Structured and clear.
18. Kindly note the following
Meaning: Polite instruction
Tone: Formal
Example: Kindly note the following instructions.
Why it works: Respectful and professional.
19. This message is to inform you
Meaning: Direct notification
Tone: Neutral
Example: This message is to inform you of the delay.
Why it works: Straightforward and clear.
20. We are writing to inform you
Meaning: Formal email opening
Tone: Professional
Example: We are writing to inform you of the policy update.
Why it works: Ideal for formal emails.
21. Please be informed accordingly
Meaning: Formal acknowledgment
Tone: Formal
Example: Please be informed accordingly regarding the changes.
Why it works: Suitable for official communication.
22. Kindly be notified
Meaning: Polite formal alert
Tone: Formal
Example: Kindly be notified of the upcoming changes.
Why it works: Professional and respectful.
23. We would like to update you
Meaning: Friendly information sharing
Tone: Polite, modern
Example: We would like to update you on the project status.
Why it works: Contemporary and approachable.
24. Please be advised accordingly
Meaning: Formal guidance
Tone: Professional
Example: Please be advised accordingly.
Why it works: Concise and official.
25. We are pleased to inform you
Meaning: Positive information delivery
Tone: Polite, positive
Example: We are pleased to inform you of your approval.
Why it works: Ideal for good news.
26. Kindly take note
Meaning: Gentle reminder
Tone: Formal
Example: Kindly take note of the updated schedule.
Why it works: Respectful and polite.
27. This is to notify you
Meaning: Formal notification
Tone: Professional
Example: This is to notify you of the system maintenance.
Why it works: Clear and authoritative.
28. Please note for your reference
Meaning: Informational notice
Tone: Professional
Example: Please note for your reference the attached document.
Why it works: Useful in emails.
29. We would like to advise you
Meaning: Professional guidance
Tone: Formal
Example: We would like to advise you of this change.
Why it works: Polite and respectful.
30. Kindly be apprised
Meaning: Formal information sharing
Tone: Very formal
Example: Kindly be apprised of the latest developments.
Why it works: Elevated professional tone.
31. Please be apprised
Meaning: Formal alternative
Tone: Professional
Example: Please be apprised of the revised policy.
Why it works: Suitable for official notices.
32. We wish to notify you
Meaning: Polite notification
Tone: Formal
Example: We wish to notify you of the upcoming event.
Why it works: Professional and courteous.
33. Please be informed that
Meaning: Direct formal notice
Tone: Formal
Example: Please be informed that processing may take time.
Why it works: Standard but clear.
34. Kindly note that
Meaning: Polite instruction
Tone: Formal
Example: Kindly note that attendance is mandatory.
Why it works: Widely accepted professionally.
35. We would like to share
Meaning: Friendly information sharing
Tone: Polite, modern
Example: We would like to share an important update.
Why it works: Less rigid and more approachable.
Conclusion
While “please be informed” is grammatically correct and professional, modern business communication often benefits from warmer, more courteous alternatives. These 35+ polite ways to say “please be informed” allow you to share important information clearly while maintaining respect, professionalism, and a positive tone. By choosing the right expression for your audience and context, you enhance clarity, strengthen relationships, and ensure your message is received as intended.
