Introduction
In professional communication, reminders are often necessary but how you phrase them can make all the difference. While “please be reminded” is clear and widely used, it can sometimes sound formal, repetitive, or even slightly abrupt if overused. Choosing more polite and thoughtful alternatives helps maintain a respectful tone, strengthens relationships, and ensures your message is received positively.
Whether you’re following up on a deadline, confirming an upcoming meeting, or gently nudging someone about a task, the right wording can make your reminder feel helpful rather than pushy. In this article, you’ll explore 35+ polite and professional alternatives to “please be reminded,” complete with meanings, tones, examples, and guidance on when to use each one effectively.
What Does “Please Be Reminded” Mean?
“Please be reminded” is a polite phrase used to bring attention back to previously shared information, tasks, or deadlines. It signals a reminder without directly stating that someone has forgotten. The tone is typically formal and professional, making it common in emails, notices, and official correspondence.
When to Use It
This phrase and its alternatives are commonly used:
- In professional or business emails
- When following up on deadlines or meetings
- In polite reminders to clients or colleagues
- In formal notices or announcements
Example:
Please be reminded that the submission deadline is Friday.
Is It Polite or Professional?
Yes, “please be reminded” is professional, but it can sometimes feel stiff or impersonal. In collaborative or relationship-focused communication, softer or more conversational alternatives often sound more considerate while remaining professional.
35+ Other Ways to Say “Please Be Reminded”
1. Just a gentle reminder
Meaning: A soft nudge
Tone: Friendly, polite
Example: Just a gentle reminder about tomorrow’s meeting.
Why use it: Keeps the tone warm and non-demanding
2. This is a friendly reminder
Meaning: Polite follow-up
Tone: Professional-friendly
Example: This is a friendly reminder to submit the form by Friday.
Why use it: Widely accepted and courteous
3. Kindly note that
Meaning: Draws attention politely
Tone: Formal
Example: Kindly note that the office will be closed on Monday.
Why use it: Suitable for formal emails
4. We would like to remind you
Meaning: Formal reminder
Tone: Professional
Example: We would like to remind you of the upcoming deadline.
Why use it: Polite and structured
5. Just a quick reminder
Meaning: Brief follow-up
Tone: Friendly
Example: Just a quick reminder about our call this afternoon.
Why use it: Sounds light and considerate
6. Please keep in mind that
Meaning: Gentle emphasis
Tone: Neutral-professional
Example: Please keep in mind that approvals may take two days.
Why use it: Less direct, more conversational
7. As a reminder
Meaning: References prior information
Tone: Neutral
Example: As a reminder, the deadline is June 15.
Why use it: Clear and concise
8. Just to remind you
Meaning: Casual reminder
Tone: Friendly
Example: Just to remind you about the updated schedule.
Why use it: Informal but polite
9. We’d like to gently remind you
Meaning: Soft follow-up
Tone: Polite, respectful
Example: We’d like to gently remind you to complete the survey.
Why use it: Reduces pressure
10. Please don’t forget that
Meaning: Direct reminder
Tone: Friendly-professional
Example: Please don’t forget that the report is due today.
Why use it: Clear yet polite
11. Just checking in to remind you
Meaning: Informal follow-up
Tone: Warm
Example: Just checking in to remind you about the documents.
Why use it: Sounds supportive
12. A quick note to remind you
Meaning: Brief reminder
Tone: Professional
Example: A quick note to remind you of our meeting tomorrow.
Why use it: Polite and efficient
13. We’d like to bring to your attention
Meaning: Highlights importance
Tone: Formal
Example: We’d like to bring to your attention the updated policy.
Why use it: Professional and respectful
14. Just a note to remind you
Meaning: Gentle follow-up
Tone: Friendly
Example: Just a note to remind you about the deadline.
Why use it: Warm and non-intrusive
15. Please remember that
Meaning: Polite emphasis
Tone: Neutral
Example: Please remember that registration closes today.
Why use it: Simple and effective
16. This is a quick follow-up regarding
Meaning: Professional reminder
Tone: Business-like
Example: This is a quick follow-up regarding the pending approval.
Why use it: Works well in formal emails
17. Just touching base to remind you
Meaning: Casual check-in
Tone: Friendly-professional
Example: Just touching base to remind you about our discussion.
Why use it: Relationship-friendly tone
18. We wanted to remind you
Meaning: Polite follow-up
Tone: Professional
Example: We wanted to remind you of the upcoming review.
Why use it: Softens the reminder
19. A gentle follow-up on
Meaning: Subtle reminder
Tone: Polite
Example: A gentle follow-up on the submitted request.
Why use it: Non-pushy
20. Just a brief reminder
Meaning: Short nudge
Tone: Neutral-friendly
Example: Just a brief reminder about today’s deadline.
Why use it: Efficient and courteous
21. Please note as a reminder
Meaning: Formal emphasis
Tone: Professional
Example: Please note as a reminder that fees are due monthly.
Why use it: Structured and clear
22. We’d appreciate your attention to
Meaning: Polite request
Tone: Formal
Example: We’d appreciate your attention to the revised timeline.
Why use it: Respectful phrasing
23. Just a kind reminder
Meaning: Warm nudge
Tone: Friendly
Example: Just a kind reminder to review the attachment.
Why use it: Soft and considerate
24. We’d like to follow up on
Meaning: Professional reminder
Tone: Business-friendly
Example: We’d like to follow up on the outstanding items.
Why use it: Common in workplaces
25. Please be aware that
Meaning: Informational reminder
Tone: Formal
Example: Please be aware that system maintenance is scheduled.
Why use it: Neutral and professional
26. Just a quick follow-up
Meaning: Light reminder
Tone: Friendly
Example: Just a quick follow-up regarding our last email.
Why use it: Approachable tone
27. Kindly be advised that
Meaning: Formal notice
Tone: Very formal
Example: Kindly be advised that the policy has changed.
Why use it: Suitable for official communication
28. We wanted to check in and remind you
Meaning: Gentle check-in
Tone: Warm-professional
Example: We wanted to check in and remind you about the form.
Why use it: Friendly and respectful
29. As a quick reminder
Meaning: Brief emphasis
Tone: Neutral
Example: As a quick reminder, the event starts at 9 AM.
Why use it: Concise
30. Please keep this in mind
Meaning: Gentle emphasis
Tone: Polite
Example: Please keep this in mind when submitting requests.
Why use it: Non-demanding
31. Just a polite reminder
Meaning: Courteous nudge
Tone: Friendly-professional
Example: Just a polite reminder about the pending task.
Why use it: Maintains professionalism
32. We’d like to kindly remind you
Meaning: Soft formal reminder
Tone: Polite
Example: We’d like to kindly remind you of the deadline.
Why use it: Balanced tone
33. A short reminder regarding
Meaning: Concise follow-up
Tone: Professional
Example: A short reminder regarding tomorrow’s meeting.
Why use it: Clear and efficient
34. Just bringing this back to your attention
Meaning: Subtle reminder
Tone: Polite
Example: Just bringing this back to your attention.
Why use it: Avoids sounding repetitive
35. We hope this serves as a reminder
Meaning: Gentle formal reminder
Tone: Professional
Example: We hope this serves as a reminder of the upcoming deadline.
Why use it: Softens formal communication
36. Please allow this email to serve as a reminder
Meaning: Official reminder
Tone: Formal
Example: Please allow this email to serve as a reminder.
Why use it: Ideal for formal notices
Conclusion
Polite reminders are an essential part of effective communication, especially in professional settings. While “please be reminded” is perfectly acceptable, varying your language helps your messages sound more human, respectful, and engaging. By choosing the right alternative for the situation, you can remind others clearly without sounding repetitive or forceful. Experiment with these expressions to keep your emails professional, courteous, and well-received.
