Introduction
In professional communication, clarity and politeness are essential especially when requesting someone to forward an email. While “please forward this email” is clear and acceptable, repeating it too often can sound blunt or overly direct in formal settings. Using refined alternatives helps maintain professionalism, shows respect for the recipient’s time, and enhances the overall tone of your message. Whether you’re communicating with colleagues, managers, clients, or external stakeholders, choosing the right wording can make your request sound more courteous and polished.
What Does “Please Forward This Email” Mean?
The phrase “please forward this email” is a polite request asking the recipient to pass your message along to another individual or group. It’s commonly used when you don’t have direct access to the intended audience or when the message is relevant to others.
In formal communication, the phrasing should sound respectful, clear, and non-demanding.
When Should You Use Formal Alternatives?
Formal alternatives are appropriate when:
- Writing business or corporate emails
- Communicating with senior management or clients
- Sending official requests or announcements
- Maintaining professional etiquette
Using refined wording ensures your request feels courteous and professional rather than abrupt.
Is It Professional to Ask Someone to Forward an Email?
Yes, it’s completely professional—as long as the request is phrased politely. Formal alternatives help soften the request, show appreciation, and respect workplace hierarchies. Adding context or gratitude further improves the tone.
35+ Formal Ways to Say “Please Forward This Email”
1. Kindly forward this email
Meaning: Polite request to pass along the message.
Tone: Formal, respectful.
“Kindly forward this email to the relevant team.”
Explanation: Courteous and professional.
2. Please forward this message at your convenience
Meaning: Allows flexibility.
Tone: Formal, considerate.
“Please forward this message at your convenience.”
Explanation: Respects the recipient’s time.
3. I would appreciate it if you could forward this email
Meaning: Polite and indirect request.
Tone: Formal.
“I would appreciate it if you could forward this email to the department.”
Explanation: Softens the request.
4. Kindly share this email with the concerned party
Meaning: Requests distribution.
Tone: Formal.
“Kindly share this email with the concerned party.”
Explanation: Suitable for official use.
5. Please forward the following information
Meaning: Focuses on content.
Tone: Formal.
“Please forward the following information to your team.”
Explanation: Clear and structured.
6. I kindly request that you forward this email
Meaning: Formal request.
Tone: Very formal.
“I kindly request that you forward this email accordingly.”
Explanation: Appropriate for senior audiences.
7. Please pass this email along to the appropriate recipient
Meaning: Delegates responsibility.
Tone: Formal.
“Please pass this email along to the appropriate recipient.”
Explanation: Professional and precise.
8. I would be grateful if you could forward this message
Meaning: Expresses appreciation in advance.
Tone: Formal, polite.
“I would be grateful if you could forward this message.”
Explanation: Warm yet professional.
9. Kindly distribute this email as needed
Meaning: Requests broader sharing.
Tone: Formal.
“Kindly distribute this email as needed.”
Explanation: Efficient and business-friendly.
10. Please share this email with relevant stakeholders
Meaning: Targets key recipients.
Tone: Formal.
“Please share this email with relevant stakeholders.”
Explanation: Corporate-appropriate.
11. I would appreciate your assistance in forwarding this email
Meaning: Polite request for help.
Tone: Formal.
“I would appreciate your assistance in forwarding this email.”
Explanation: Respectful and courteous.
12. Kindly ensure this email is forwarded accordingly
Meaning: Requests proper distribution.
Tone: Formal.
“Kindly ensure this email is forwarded accordingly.”
Explanation: Suitable for instructions.
13. Please forward this email to the appropriate department
Meaning: Specifies destination.
Tone: Formal.
“Please forward this email to the appropriate department.”
Explanation: Clear and professional.
14. I respectfully request that you forward this email
Meaning: Highly polite request.
Tone: Formal, respectful.
“I respectfully request that you forward this email.”
Explanation: Ideal for hierarchical settings.
15. Kindly pass along this message
Meaning: Short formal request.
Tone: Formal.
“Kindly pass along this message to the team.”
Explanation: Concise and polite.
16. Please share this correspondence with the relevant parties
Meaning: Formal sharing request.
Tone: Very formal.
“Please share this correspondence with the relevant parties.”
Explanation: Legal or corporate tone.
17. I would appreciate it if this email could be forwarded
Meaning: Indirect polite request.
Tone: Formal.
“I would appreciate it if this email could be forwarded.”
Explanation: Soft and courteous.
18. Kindly forward this email for further action
Meaning: Indicates next steps.
Tone: Formal.
“Kindly forward this email for further action.”
Explanation: Process-driven.
19. Please ensure this message reaches the intended recipient
Meaning: Outcome-focused.
Tone: Formal.
“Please ensure this message reaches the intended recipient.”
Explanation: Professional and careful.
20. I kindly ask that you share this email
Meaning: Polite request.
Tone: Formal.
“I kindly ask that you share this email with your team.”
Explanation: Respectful phrasing.
21. Please forward this communication as appropriate
Meaning: Allows discretion.
Tone: Formal.
“Please forward this communication as appropriate.”
Explanation: Flexible and professional.
22. Kindly circulate this email internally
Meaning: Requests internal sharing.
Tone: Formal.
“Kindly circulate this email internally.”
Explanation: Corporate tone.
23. I would appreciate you forwarding this email to the relevant contact
Meaning: Specific and polite.
Tone: Formal.
“I would appreciate you forwarding this email to the relevant contact.”
Explanation: Clear and respectful.
24. Please pass this message on to those concerned
Meaning: Requests selective sharing.
Tone: Formal.
“Please pass this message on to those concerned.”
Explanation: Traditional phrasing.
25. Kindly share this email for awareness
Meaning: Informational sharing.
Tone: Formal.
“Kindly share this email for awareness.”
Explanation: Common in corporate emails.
26. Please forward this email to all relevant recipients
Meaning: Broad distribution.
Tone: Formal.
“Please forward this email to all relevant recipients.”
Explanation: Clear and inclusive.
27. I would be thankful if you could forward this correspondence
Meaning: Polite appreciation.
Tone: Formal.
“I would be thankful if you could forward this correspondence.”
Explanation: Traditional and courteous.
28. Kindly pass this email along as needed
Meaning: Flexible sharing.
Tone: Formal.
“Kindly pass this email along as needed.”
Explanation: Non-restrictive.
29. Please assist by forwarding this email
Meaning: Requests help.
Tone: Formal.
“Please assist by forwarding this email.”
Explanation: Polite and concise.
30. I respectfully ask that this email be shared
Meaning: Very polite request.
Tone: Formal.
“I respectfully ask that this email be shared accordingly.”
Explanation: High-level communication.
31. Kindly forward this email to ensure visibility
Meaning: Emphasizes awareness.
Tone: Formal.
“Kindly forward this email to ensure visibility.”
Explanation: Useful for announcements.
32. Please share this email with anyone who may need it
Meaning: Broad relevance.
Tone: Formal.
“Please share this email with anyone who may need it.”
Explanation: Helpful and inclusive.
33. I would appreciate your support in forwarding this email
Meaning: Courteous request.
Tone: Formal.
“I would appreciate your support in forwarding this email.”
Explanation: Polite and professional.
34. Kindly forward this email for your team’s reference
Meaning: Informational sharing.
Tone: Formal.
“Kindly forward this email for your team’s reference.”
Explanation: Clear purpose.
35. Please ensure this email is shared with the appropriate audience
Meaning: Targeted distribution.
Tone: Formal.
“Please ensure this email is shared with the appropriate audience.”
Explanation: Professional and precise.
36. I kindly request your assistance in sharing this email
Meaning: Polite assistance request.
Tone: Formal.
“I kindly request your assistance in sharing this email.”
Explanation: Courteous and respectful.
Conclusion
Requesting someone to forward an email may seem simple, but the wording you choose can significantly impact how professional and courteous your message sounds. While “please forward this email” works, using refined alternatives helps maintain formality, respect, and clarity especially in business settings. These 35+ expressions allow you to tailor your request to different audiences and situations while keeping your communication polished and effective. Choosing the right phrase ensures your message is both professional and well-received.
