Introduction
In professional writing, small wording choices can significantly affect tone and clarity. The phrase “please note” is commonly used in business emails, reports, and formal messages to draw attention to important information. However, when overused, it can sound repetitive, directive, or slightly abrupt. Replacing it with polished alternatives helps maintain a courteous, professional, and reader-friendly tone especially in client communication, executive correspondence, or official documentation.
What Does “Please Note” Mean?
The phrase “please note” is used to direct attention to specific information that the reader should be aware of or remember. It often introduces important details, instructions, or reminders.
In professional settings, refined alternatives help communicate the same emphasis while sounding more polite and less commanding.
Section 2: When Should You Use Professional Alternatives?
Professional alternatives are helpful when:
- Writing formal emails or reports
- Communicating policies, deadlines, or updates
- Addressing clients, executives, or stakeholders
- Drafting official notices or instructions
Choosing the right phrase improves readability and tone.
Is “Please Note” Professional?
Yes, “please note” is professional, but frequent use can feel repetitive or overly directive. More refined alternatives allow you to sound respectful, informative, and polished—without diminishing clarity.
35+ Professional Synonyms for “Please Note”
1. Kindly note
Meaning: Polite request for attention.
Tone: Formal.
“Kindly note that the deadline has been updated.”
Explanation: Softer and more courteous.
2. Please be advised
Meaning: Formal notification.
Tone: Formal.
“Please be advised that the office will be closed tomorrow.”
Explanation: Common in official communication.
3. For your information
Meaning: Shares relevant details.
Tone: Professional.
“For your information, the meeting has been rescheduled.”
Explanation: Neutral and informative.
4. Please be aware
Meaning: Draws attention to a fact.
Tone: Professional.
“Please be aware of the revised policy.”
Explanation: Clear and direct.
5. We would like to inform you
Meaning: Formal announcement.
Tone: Formal.
“We would like to inform you of the upcoming changes.”
Explanation: Polite and official.
6. Please take note
Meaning: Emphasizes importance.
Tone: Professional.
“Please take note of the updated schedule.”
Explanation: Slightly more emphatic.
7. It is important to note that
Meaning: Highlights significance.
Tone: Formal.
“It is important to note that deadlines are final.”
Explanation: Suitable for reports.
8. We wish to inform you
Meaning: Formal disclosure.
Tone: Formal.
“We wish to inform you about the policy update.”
Explanation: Polished and courteous.
9. Please be mindful that
Meaning: Gentle reminder.
Tone: Professional.
“Please be mindful that responses may be delayed.”
Explanation: Soft and respectful.
10. Kindly be advised
Meaning: Polite alert.
Tone: Formal.
“Kindly be advised of the updated requirements.”
Explanation: Formal and diplomatic.
11. We would like to draw your attention to
Meaning: Directs focus politely.
Tone: Formal.
“We would like to draw your attention to the following details.”
Explanation: Excellent for reports.
12. Please keep in mind
Meaning: Gentle emphasis.
Tone: Professional.
“Please keep in mind that availability is limited.”
Explanation: Friendly yet professional.
13. It may be noted that
Meaning: Neutral observation.
Tone: Formal.
“It may be noted that changes are subject to approval.”
Explanation: Common in formal writing.
14. We would like to bring to your attention
Meaning: Formal emphasis.
Tone: Formal.
“We would like to bring to your attention the revised policy.”
Explanation: Official and respectful.
15. Please be informed that
Meaning: Formal notice.
Tone: Formal.
“Please be informed that processing times may vary.”
Explanation: Clear and authoritative.
16. For your reference
Meaning: Provides supporting information.
Tone: Professional.
“For your reference, the document is attached.”
Explanation: Helpful and neutral.
17. Please remember that
Meaning: Reminder.
Tone: Professional.
“Please remember that deadlines are firm.”
Explanation: Gentle but clear.
18. It is worth noting that
Meaning: Highlights relevance.
Tone: Professional.
“It is worth noting that attendance is mandatory.”
Explanation: Balanced emphasis.
19. We would like to highlight
Meaning: Emphasizes importance.
Tone: Professional.
“We would like to highlight the key changes.”
Explanation: Strong but polite.
20. Please note the following
Meaning: Introduces key points.
Tone: Professional.
“Please note the following updates.”
Explanation: Structured and clear.
21. We would like to clarify that
Meaning: Introduces clarification.
Tone: Professional.
“We would like to clarify that the policy applies to all staff.”
Explanation: Prevents misunderstanding.
22. Please be conscious of
Meaning: Awareness reminder.
Tone: Professional.
“Please be conscious of confidentiality requirements.”
Explanation: Subtle emphasis.
23. Allow us to inform you
Meaning: Formal introduction.
Tone: Formal.
“Allow us to inform you of the changes.”
Explanation: Polite and elegant.
24. It should be noted that
Meaning: Formal emphasis.
Tone: Formal.
“It should be noted that exceptions are limited.”
Explanation: Academic and formal.
25. We would like to point out
Meaning: Highlights detail.
Tone: Professional.
“We would like to point out the revised clause.”
Explanation: Clear and assertive.
26. Please ensure you are aware that
Meaning: Strong reminder.
Tone: Formal.
“Please ensure you are aware that deadlines apply.”
Explanation: Directive but professional.
27. Please be reminded that
Meaning: Reminder.
Tone: Professional.
“Please be reminded that the meeting starts at 9 AM.”
Explanation: Ideal for follow-ups.
28. We wish to highlight that
Meaning: Formal emphasis.
Tone: Formal.
“We wish to highlight that attendance is required.”
Explanation: Polished wording.
29. Please take into consideration
Meaning: Encourages awareness.
Tone: Professional.
“Please take into consideration the revised timeline.”
Explanation: Thoughtful tone.
30. We would like to emphasize that
Meaning: Strong importance.
Tone: Formal.
“We would like to emphasize that compliance is mandatory.”
Explanation: Firm yet professional.
31. Please note for your records
Meaning: Record-keeping notice.
Tone: Professional.
“Please note for your records that the request has been approved.”
Explanation: Useful in confirmations.
32. Please acknowledge that
Meaning: Requests recognition.
Tone: Formal.
“Please acknowledge that you have received this update.”
Explanation: Action-oriented.
33. We would like to advise you
Meaning: Formal guidance.
Tone: Formal.
“We would like to advise you of the changes.”
Explanation: Professional and respectful.
34. Kindly be aware that
Meaning: Polite alert.
Tone: Formal.
“Kindly be aware that access is restricted.”
Explanation: Gentle but firm.
35. Please observe that
Meaning: Formal emphasis.
Tone: Formal.
“Please observe that the guidelines have been updated.”
Explanation: Rare but refined.
36. We would like to notify you
Meaning: Official notification.
Tone: Formal.
“We would like to notify you of the schedule change.”
Explanation: Strongly professional.
Conclusion
Replacing “please note” with professional alternatives can greatly improve the tone and effectiveness of your communication. These refined expressions help you highlight important information without sounding repetitive or commanding. By choosing the right phrase for the right context, you ensure clarity, professionalism, and a more positive reader experience in emails, reports, and formal correspondence.
