Introduction
The phrase “This is to inform you” is widely used in business emails, formal letters, and workplace communication. While it is grammatically correct, it often sounds stiff, outdated, or overly formal for modern professional writing. In today’s workplace, email communication needs to be clear, concise, and natural — and choosing better alternatives helps you sound more confident, polished, and personable.
Whether you’re notifying a client, updating your manager, or sharing important information with a team, using the right phrasing strengthens your message and improves the overall tone of your communication.
In this guide, you’ll find 35+ professional, modern, and meaningful alternatives to “This is to inform you,” along with explanations and examples. Use these phrases to express clarity, respect, and professionalism in every email you send.
35+ Professional Ways to Say “This Is to Inform You” (With Meaning & Examples)
1. I would like to notify you that…
Meaning: A formal and polite way to share information.
Example: I would like to notify you that your request has been approved.
2. Please be advised that…
Meaning: Often used in legal, HR, or administrative contexts.
Example: Please be advised that the policy update takes effect on Monday.
3. I wanted to let you know that…
Meaning: Professional with a conversational tone.
Example: I wanted to let you know that the report is now finalized.
4. Kindly note that…
Meaning: Polite and commonly used in corporate communication.
Example: Kindly note that the meeting time has been changed.
5. I would like to bring to your attention that…
Meaning: Useful when highlighting something important.
Example: I’d like to bring to your attention that the deadline is approaching.
6. I am writing to inform you that…
Meaning: Formal and appropriate for official notices.
Example: I am writing to inform you that your account has been updated.
7. I’d like to update you that…
Meaning: Good for ongoing project communication.
Example: I’d like to update you that we have completed the first phase.
8. Please note that…
Meaning: Clear and widely used in professional emails.
Example: Please note that the office will be closed on Friday.
9. I would like to make you aware that…
Meaning: Respectfully brings attention to something important.
Example: I’d like to make you aware that the client has requested changes.
10. I want to highlight that…
Meaning: Ideal for emphasizing key details.
Example: I want to highlight that this process is mandatory.
11. Allow me to inform you that…
Meaning: Very formal and polite.
Example: Allow me to inform you that your application has been accepted.
12. I’d like to share that…
Meaning: Friendly yet professional.
Example: I’d like to share that our team achieved all targets this quarter.
13. I’m reaching out to let you know that…
Meaning: Modern and professional phrasing.
Example: I’m reaching out to let you know that your invoice is ready.
14. This is a reminder that…
Meaning: Used for follow-up communication.
Example: This is a reminder that your documents are due tomorrow.
15. Please be informed that…
Meaning: Very formal; used for announcements.
Example: Please be informed that the system will undergo maintenance.
16. I would like to bring this to your notice…
Meaning: Similar to “attention,” often used formally.
Example: I’d like to bring this to your notice for immediate review.
17. For your awareness, …
Meaning: Good for FYI updates.
Example: For your awareness, the agenda has been finalized.
18. I’m writing to update you that…
Meaning: Clear and professional.
Example: I’m writing to update you that we received final approval.
19. I want to make you aware that…
Meaning: Direct but polite.
Example: I want to make you aware that a delay is expected.
20. You should be aware that…
Meaning: Direct; use cautiously.
Example: You should be aware that the timeline has moved forward.
21–35: Additional Professional Alternatives
21. Just a quick update that…
Great for internal emails.
22. Please be reminded that…
Perfect for follow-ups.
23. I’d like to draw your attention to…
Useful for highlighting issues.
24. I want to inform you that…
A clean, straightforward option.
25. Kindly be informed that…
Very formal and polite.
26. This is to notify you that…
Appropriate for official communication.
27. I’m pleased to inform you that…
Best for good news.
28. I regret to inform you that…
Best for sensitive or negative news.
29. I wish to inform you that…
Professional and traditional.
30. I want to bring you up to date on…
Good for ongoing project updates.
31. Please take note that…
Clear and direct.
32. I’d like to communicate that…
Formal alternative.
33. This serves as a notice that…
Official and authoritative.
34. I am reaching out to advise you that…
Professional and modern.
35. For your information, …
Simple and widely accepted.
36. This message is to confirm that…
Great for confirmations and follow-ups.
Conclusion
Choosing the right alternative to “This is to inform you” helps you communicate more clearly, professionally, and naturally. Whether you need to deliver updates, share announcements, or highlight important details, the phrases above provide polished options suitable for every level of formality. Adopting these expressions will improve your email etiquette, strengthen your tone, and ensure your message is received with clarity and respect. Use the phrase that matches your context, audience, and purpose to create impactful and professional communication.
