Introduction
Email sign-offs are a subtle but important part of professional communication. “Warmest regards” is friendly, polite, and respectful, but sometimes you may want to vary your closings to match tone, audience, or context. Using alternatives helps convey professionalism while maintaining warmth and sincerity.
Whether you’re sending client emails, internal updates, or formal correspondence, choosing the right closing leaves a strong, positive impression. This article provides 35+ professional ways to say “warmest regards”, with tone explanations and examples for workplace emails.
What Does “Warmest Regards” Mean?
“Warmest regards” is a polite email closing expressing respect, friendliness, and professionalism. It strikes a balance between formal and cordial, making it suitable for colleagues, clients, and business contacts.
When to Use It
- Professional emails to colleagues or clients
- Follow-ups and formal requests
- Business proposals and correspondence
- Networking or relationship-building emails
Example:
Thank you for your time and assistance. Warmest regards,
Sarah
Is It Polite or Professional?
Yes, it is both. It conveys warmth without being overly casual, making it versatile for most professional scenarios. For more formal or creative contexts, you may choose alternatives that align with tone and purpose.
35+ Professional Alternatives to “Warmest Regards”
1. Best regards
Tone: Professional, versatile
Example: Best regards,
John
2. Kind regards
Tone: Polite, standard
Example: Kind regards,
Emily
3. Regards
Tone: Formal, neutral
Example: Regards,
Michael
4. With respect
Tone: Formal, serious
Example: With respect,
Dr. Ahmed
5. Yours sincerely
Tone: Formal, classic
Example: Yours sincerely,
Claire
6. Yours truly
Tone: Formal, traditional
Example: Yours truly,
Robert
7. With appreciation
Tone: Polished, grateful
Example: With appreciation,
Samantha
8. With gratitude
Tone: Formal, warm
Example: With gratitude,
David
9. With kind regards
Tone: Polite and friendly
Example: With kind regards,
Linda
10. Respectfully
Tone: Formal, deferential
Example: Respectfully,
Mr. Khan
11. Yours faithfully
Tone: Traditional formal
Example: Yours faithfully,
Elizabeth
12. Cordially
Tone: Polite, slightly formal
Example: Cordially,
James
13. With best wishes
Tone: Friendly, professional
Example: With best wishes,
Anna
14. Warm regards
Tone: Professional with warmth
Example: Warm regards,
Oliver
15. With warm regards
Tone: Slightly more formal than “warm regards”
Example: With warm regards,
Sofia
16. Sincerely
Tone: Neutral, professional
Example: Sincerely,
Henry
17. With sincere regards
Tone: Polished, respectful
Example: With sincere regards,
Maria
18. With highest regards
Tone: Formal, respectful
Example: With highest regards,
Dr. Smith
19. Respectfully yours
Tone: Polished, formal
Example: Respectfully yours,
Jonathan
20. With esteem
Tone: Very formal, professional
Example: With esteem,
Ms. Patel
21. Yours respectfully
Tone: Formal, professional
Example: Yours respectfully,
Robert
22. With kindest regards
Tone: Polite and warm
Example: With kindest regards,
Emma
23. With cordial regards
Tone: Formal, professional
Example: With cordial regards,
Thomas
24. Gratefully
Tone: Warm and professional
Example: Gratefully,
Jessica
25. In appreciation
Tone: Polished, professional
Example: In appreciation,
Daniel
26. In gratitude
Tone: Polite and formal
Example: In gratitude,
Laura
27. Yours cordially
Tone: Professional, polite
Example: Yours cordially,
Edward
28. With every good wish
Tone: Friendly and professional
Example: With every good wish,
Rachel
29. All the best
Tone: Polite, approachable
Example: All the best,
Michael
30. With all good wishes
Tone: Warm, professional
Example: With all good wishes,
Sophia
31. Kindest regards
Tone: Warm, professional
Example: Kindest regards,
Avery
32. With respect and appreciation
Tone: Formal and thankful
Example: With respect and appreciation,
Daniel
33. Yours in appreciation
Tone: Formal, grateful
Example: Yours in appreciation,
Olivia
34. With professional regards
Tone: Polished, formal
Example: With professional regards,
Benjamin
35. With sincere best wishes
Tone: Warm and professional
Example: With sincere best wishes,
Charlotte
36. Yours with respect
Tone: Formal, respectful
Example: Yours with respect,
Henry
Conclusion
Choosing the right email sign-off helps convey professionalism, warmth, and sincerity. Using alternatives to “warmest regards” allows you to match tone to context, whether you are sending a client email, internal memo, or formal correspondence. Thoughtful closings leave a lasting positive impression and reinforce your professional image.
