Introduction
Addressing multiple recipients in an email may seem simple, but choosing the right greeting can significantly affect tone, professionalism, and clarity. A casual “Hi all” might work for internal team emails, while client-facing or formal messages often require more polished wording. Using the appropriate salutation helps you sound respectful, inclusive, and intentional especially when writing to mixed audiences or senior stakeholders.
Whether you’re emailing colleagues, clients, teams, committees, or external partners, having a variety of greetings at your disposal prevents repetition and improves readability. Below are 37+ professional, polite, and versatile ways to address multiple people in an email, suitable for formal, semi-formal, and casual business communication.
What Does Addressing Multiple People Mean?
Addressing multiple people in an email refers to the opening greeting or salutation used when writing to more than one recipient. It sets the tone for the message and signals formality, inclusiveness, and respect. The greeting should match the relationship, context, and purpose of the email.
When to Use Different Greetings
Use different greetings based on:
- Formality level (clients vs. internal teams)
- Audience size (small group vs. large distribution)
- Relationship (peers, managers, stakeholders)
- Context (announcements, updates, requests)
Example:
Hi all, (internal team update)
Dear Team, (formal group communication)
Are Group Greetings Professional?
Yes, when chosen carefully. Professional group greetings sound respectful and inclusive without being overly stiff. The key is aligning the greeting with your audience and the email’s purpose.
37+ Ways to Address Multiple People in an Email
Formal & Professional Greetings
1. Dear All
Tone: Formal
Example: Dear All, please find the updated agenda attached.
When to use: Widely accepted in professional emails
2. Dear Team
Tone: Professional
Example: Dear Team, thank you for your continued efforts.
When to use: Internal communications
3. Dear Everyone
Tone: Neutral-formal
Example: Dear Everyone, the meeting has been rescheduled.
When to use: Larger groups
4. Dear Colleagues
Tone: Formal
Example: Dear Colleagues, I’d like to share an important update.
When to use: Professional peer groups
5. Dear Members
Tone: Formal
Example: Dear Members, please review the attached policy.
When to use: Committees or associations
6. Dear Team Members
Tone: Professional
Example: Dear Team Members, thank you for your participation.
When to use: Structured organizations
7. Dear Committee Members
Tone: Formal
Example: Dear Committee Members, the vote will take place tomorrow.
When to use: Boards or committees
8. Dear Stakeholders
Tone: Formal
Example: Dear Stakeholders, we are pleased to share the quarterly update.
When to use: Corporate communications
9. Dear Clients
Tone: Formal
Example: Dear Clients, we appreciate your continued partnership.
When to use: Client announcements
10. Dear Partners
Tone: Professional
Example: Dear Partners, thank you for your collaboration.
When to use: Business partnerships
Semi-Formal & Neutral Greetings
11. Hello Everyone
Tone: Polite, neutral
Example: Hello Everyone, hope you’re doing well.
When to use: Mixed audiences
12. Hello Team
Tone: Professional, friendly
Example: Hello Team, here are the next steps.
When to use: Internal updates
13. Hello All
Tone: Neutral
Example: Hello All, please see the information below.
When to use: Common and flexible
14. Greetings Everyone
Tone: Professional
Example: Greetings Everyone, I’d like to share an update.
When to use: Slightly formal tone
15. Good Morning Everyone
Tone: Polite
Example: Good Morning Everyone, thank you for joining.
When to use: Time-specific emails
16. Good Afternoon All
Tone: Professional
Example: Good Afternoon All, please find the summary below.
When to use: Daytime communications
17. Hello Colleagues
Tone: Professional
Example: Hello Colleagues, I appreciate your feedback.
When to use: Peer-level emails
18. To the Team
Tone: Neutral-professional
Example: To the Team, please review the following updates.
When to use: Announcements
19. Team,
Tone: Direct, professional
Example: Team, here’s a quick update on the timeline.
When to use: Internal communication
Casual & Friendly Greetings (Work-Appropriate)
20. Hi Everyone
Tone: Friendly-professional
Example: Hi Everyone, just a quick update.
When to use: Informal workplace emails
21. Hi All
Tone: Casual
Example: Hi All, sharing the meeting notes.
When to use: Internal teams
22. Hi Team
Tone: Friendly
Example: Hi Team, thanks for the great work!
When to use: Positive updates
23. Hi Folks
Tone: Casual
Example: Hi Folks, just checking in.
When to use: Relaxed team culture
24. Hey Everyone
Tone: Informal
Example: Hey Everyone, quick reminder about tomorrow.
When to use: Very casual environments
25. Hello Friends
Tone: Friendly
Example: Hello Friends, hope you’re all well.
When to use: Familiar groups
26. Hi There, Everyone
Tone: Warm
Example: Hi There, Everyone—thanks for your time.
When to use: Casual but polite
Specific or Context-Based Greetings
27. Dear [Department Name] Team
Tone: Professional
Example: Dear Marketing Team, please see the updates below.
When to use: Department-specific
28. Dear [Project Name] Team
Tone: Professional
Example: Dear Alpha Project Team, thank you for your progress.
When to use: Project communication
29. Dear Hiring Committee
Tone: Formal
Example: Dear Hiring Committee, thank you for the opportunity.
When to use: Recruitment contexts
30. Dear Board Members
Tone: Very formal
Example: Dear Board Members, please review the attached report.
When to use: Executive communication
31. To All Concerned
Tone: Formal
Example: To All Concerned, this email serves as official notice.
When to use: Formal notices
32. To Whom It May Concern
Tone: Very formal
Example: To Whom It May Concern, please find the details below.
When to use: Unknown recipients
33. Dear Attendees
Tone: Formal
Example: Dear Attendees, thank you for joining the session.
When to use: Event follow-ups
34. Dear Participants
Tone: Professional
Example: Dear Participants, your feedback is appreciated.
When to use: Workshops or programs
35. Hello Everyone Involved
Tone: Neutral
Example: Hello Everyone Involved, here’s the final update.
When to use: Cross-functional teams
36. Dear Valued Team Members
Tone: Formal, appreciative
Example: Dear Valued Team Members, thank you for your dedication.
When to use: Appreciation emails
37. Hello All Concerned
Tone: Professional
Example: Hello All Concerned, please review the changes below.
When to use: Formal group notices
Conclusion
Choosing the right way to address multiple people in an email sets the tone for clear, respectful, and professional communication. Whether formal or casual, the greeting should match your audience, context, and intent. Using varied greetings not only avoids repetition but also enhances clarity and engagement helping your emails sound polished and thoughtful every time.
