Introduction
Coordinating schedules is a routine part of professional communication, but the way you phrase your request can greatly influence clarity, respect, and efficiency. The common question “What time works best for you?” is polite and functional, yet using it repeatedly may make your emails sound predictable or overly casual. In business settings—especially when speaking with clients, executives, or partners—a more refined, formal alternative can help you maintain professionalism while encouraging a smooth scheduling process.
This guide offers 35+ formal ways to ask “what time works best for you?”, each with example sentences to help you communicate clearly and respectfully. Whether you’re planning a meeting, confirming an interview, or arranging a call, these polished alternatives will elevate your communication and ensure your message is both considerate and professional.
What Does “What Time Works Best for You?” Mean?
It’s a polite way to ask someone to choose a meeting time that suits their schedule. It shows flexibility, respect for their availability, and a willingness to accommodate.
Is It Professional?
Yes, but slightly casual. Using more formal alternatives helps you sound polished when communicating with clients, managers, candidates, and stakeholders.
When to Use It
Use these alternatives when:
- Scheduling client calls or corporate meetings
- Coordinating with executives or senior management
- Arranging interviews or consultations
- Writing formal emails
- You need a more respectful, refined tone
35+ Formal Ways to Say “What Time Works Best for You?”
1. Could you please advise on a suitable time for you?
Example: Could you please advise on a suitable time for you to meet tomorrow?
2. Please let me know your preferred time to connect
Example: Please let me know your preferred time to connect regarding the proposal.
3. Kindly share a time that is convenient for you
Example: Kindly share a time that is convenient for you for our discussion.
4. May I ask which time would be most suitable for you?
Example: May I ask which time would be most suitable for you on Thursday?
5. Please indicate a time that aligns with your schedule
Example: Please indicate a time that aligns with your schedule.
6. When would be a convenient time for you to meet?
Example: When would be a convenient time for you to meet next week?
7. Could you let me know your availability?
Example: Could you let me know your availability for a brief call?
8. What time would be most convenient on your end?
Example: What time would be most convenient on your end?
9. Please share a time window that works for you
Example: Please share a time window that works for you tomorrow.
10. At what time would it be most feasible for you?
Example: At what time would it be most feasible for you to join the meeting?
11. Could you propose a suitable meeting time?
Example: Could you propose a suitable meeting time this week?
12. When would you be available to discuss this?
Example: When would you be available to discuss this further?
13. Kindly advise on your earliest available time
Example: Kindly advise on your earliest available time for a call.
14. Please let me know a time that best accommodates your schedule
Example: Please let me know a time that best accommodates your schedule.
15. Could you inform me of a convenient time to proceed?
Example: Could you inform me of a convenient time to proceed?
16. Would you mind sharing your preferred meeting time?
Example: Would you mind sharing your preferred meeting time?
17. What time would be most appropriate for you?
Example: What time would be most appropriate for you to meet?
18. Please let me know a suitable time slot on your side
Example: Please let me know a suitable time slot on your side.
19. May I request a time that works well for your schedule?
Example: May I request a time that works well for your schedule?
20. Kindly suggest a time that fits your availability
Example: Kindly suggest a time that fits your availability.
21–35 More Formal Alternatives
21. Please let me know when you are available to meet
Example: Please let me know when you are available to meet today.
22. What time would you recommend for our discussion?
Example: What time would you recommend for our discussion?
23. When is a convenient time for you to join the call?
Example: When is a convenient time for you to join the call?
24. Please advise your preferred time for the meeting
Example: Please advise your preferred time for the meeting.
25. Could you provide your availability for scheduling?
Example: Could you provide your availability for scheduling?
26. What time aligns best with your calendar?
Example: What time aligns best with your calendar?
27. Please let me know the time that suits you most
Example: Please let me know the time that suits you most.
28. Are you able to advise a convenient time for us to connect?
Example: Are you able to advise a convenient time for us to connect?
29. What time would be easiest for you to attend?
Example: What time would be easiest for you to attend the session?
30. Kindly confirm a time that works on your end
Example: Kindly confirm a time that works on your end.
31. Please share your schedule so we may identify a suitable time
Example: Please share your schedule so we may identify a suitable time.
32. When would you be most comfortable meeting?
Example: When would you be most comfortable meeting?
33. Could you specify a time that works for you?
Example: Could you specify a time that works for you?
34. Please inform me of your preferred time window
Example: Please inform me of your preferred time window.
35. What time would you be available to move forward?
Example: What time would you be available to move forward with this?
36. Kindly let me know the most suitable time on your schedule
Example: Kindly let me know the most suitable time on your schedule.
Conclusion
Asking someone to choose a meeting time is a small but important part of professional communication. While “what time works best for you?” is perfectly acceptable, using more formal alternatives can help you appear polished, thoughtful, and respectful of the other person’s schedule. These 35+ refined options allow you to adapt your tone based on the relationship, setting, and urgency of the meeting. Choose the phrasing that best suits your message to ensure clarity and maintain a strong professional impression.
